Installation Access Request

Master Labor Contract (MLC) and Indirect Hire Agreement (IHA) personnel

Submit the following 15 business days prior to arrival to PMO P&R.

***For Initial Request***

1. Appendix B
2. Color copy of Driver’s License (D/L) - Both Side ***
3. If you don't have a D/L, Color copy of passport photo page
4. Certificate of Residence (Juminhyo) with  domicile of origin ---> within 3 months from issued date

1. Submit Appendix E - if you need an Escort privilege for business purpose
2. Submit USFJ 444EJ (issued by CHRO) - For Mission Essential position employee:

***For Renewal***

1. Appendix B: A completed application form.
2. Photo ID: A color copy of both sides of your driver's license. If you do not have a driver's license, provide a color copy of your passport's photo page instead.

1. Submit Appendix E - if you need an Escort privilege for business purpose
2. Submit USFJ 444EJ (issued by CHRO) - For Mission Essential position employee:

U.S. Civil Service/Non-Appropriated Fund (NAF) Personnel

1. Who possess a CAC without overseas endorsement upon arrival
   You can use your valid CAC card and DoW issued order to access Base until your CAC has overseas endorsement
2. Who do not possess a CAC
   They will be issued Temporary DBIDS (paper) pass, valid for 1 week while awaiting issuance of their CAC/overseas endorsement

Submit the following 15 business days prior to arrival to PMO P&R.

1. Appendix B
2. Color copy of their passport photo page
3. Copy of Orders
    

Status of Forces Agreement (SOFA) Contractor personnel

1. Who possess a CAC without overseas endorsement upon arrival
   You can use your valid CAC card and Spot LOA or USFJ Form28 assigning to MCAS Iwakuni (Required approval from the Station CO) to access Base.
2. Who do not possess a CAC
   They will be issued a DBIDS pass.

Submit the following 15 business days prior to arrival to PMO P&R;

1. Appendix B
2. Color copy of the Passport photo page
3. Synchronized Personnel Operational Tracker (SPOT LOA)
4. Proof of Contract (Invitation) with MCAS Iwakuni (if applicable)

Following information required; contract number, company name, address, and the commencement and expiration date of the contract.

Request access for multiple days or long term
(If it's only one day access, see "One day access for business" at Installation Access Request (Japanese Security Guard))

**DBIDS Pass Maximum term: 1 year, Access from North Gate

Submit the following 15 business days prior to arrival to PMO P&R.

1. Appendix B
2. Proof of Contract with MCAS Iwakuni
   Following information required, contract number, company name, address, and the commencement and expiration date of the contract.
3. Identification Card - All color copy
   • For Non-Japanese Nationals from overseas
     Color copy of the passport photo page
   • For Non-Japanese Nationals who lives in Japan
     Color copy of the passport photo page and GOJ-issued Residence Card (both side) (both side)
   • For Japanese National
     Residential Certificate (Jumin-hyo) with domicile of origin within 3 months from issued date
     
     Plus, one of the following
     1. GOJ-issued Driver’s License - both side
     2. Color copy of the passport photo page

Contractor’s who needs access outside of approved work hours are required to have an approved Outside Authorized Work Hours Request (Appendix F) AFTER they obtain DBIDS pass. You will need DBIDS# in the Appendix F.

JMSDF Iwakuni Active-Duty Personnel

Submit the following 15 business days prior to arrival to PMO P&R.

1. Appendix B
2. Color copy of Driver’s License - Both Side
   If you don't have a D/L, Color copy of passport photo page
3. Color copy of JMSDF ID - Both Side ***

Government of Japan (GOJ) and Other Local Government Officials (LGO)

GOJ officials are defined as National, Prefectural, and certain Local Government officials who communicate with their MCASI counterparts on a daily basis and fulfill their routine duties on base.

Government of Japan - e.g.,

• Chugoku-Shikoku Defense Bureau (CSDB) resident engineers for on-base construction
• Iwakuni Police Departments
• Japan Coast Guard Iwakuni Station
• Japanese Customs Iwakuni Branch
• Yamaguchi District Public Prosecutors Office Iwakuni Branch
• Hiroshima Immigration Bureau
• Labor Management Organization Iwakuni Branch
• Yamaguchi District Land Transportation Office
• Yamaguchi District Tax Office
• Iwakuni City Light Vehicle Tax Office
• Iwakuni Airport Office

Local Government Officials

Local Government Officials are defined as Local Governments within Yamaguchi and Hiroshima Prefectures who are frequent visitors. A frequent visitor is defined as a visitor that is not permanently stationed onboard MCAS Iwakuni and requires access to MCAS Iwakuni.

Submit the following 15 business days prior to arrival to PMO P&R.

Inactive DBIDS credentials are required to be activated by submitting Appendix N to PMO P&RO. Requests must be made by an authorized individual listed in Appendix M.

1. Appendix B
2. Color copy of Driver’s License - Both Side or Color copy of passport photo page
3. Employer-issued ID, to establish verification of employment with the organization
   Or any other documentation requested by access by PMO P&R.

• 1 day or short term (1-7days)
  e.g. Non-regularly scheduled Meeting, Delivery, Tow Truck, Repair, Maintenance etc.
• 1 day for Interview for Employee (MLC/IHA)

* Individuals needing to access MCAS Iwakuni for 8 or more consecutive days are required to submit Appendix B to PMO P&RO 15 business days prior to arrival.

Submit the following 3 business days prior to arrival to PMO JSG.

1. Appendix H 

Arriving non-SOFA, Japanese, and TCN contractor personnel are required to verify following their identity by providing a photo ID to the Contractors Gate Visitor Center escorted by their Sponsor.

• Full name
• Present address
• Date of birth
• Nationality/Citizenship by providing valid government issued photo ID

ID Requirement
Any of the following documentation

• Japanese (18 and above): Passport or Driver’s license plus Certificate of Residence (Juminhyo) with domicile of origin
• Non-Japanese: Passport or Residence Card

MLC/IHA personnel from other USFJ installations who possess a valid DoW CAC, MCAS Iwakuni DBIDS credential, or DBIDS credential issued by other USFJ installations with MCAS Iwakuni endorsement shall be approved access to MCAS Iwakuni for official purposes.

They will be required to verify their identity by providing DoW CAC or DBIDS and TAD orders/letter at the Gate. Please inform JSG prior to their arrival. JSG Office 253-4849.

JMSDF active-duty members who are from other installations, and Non-Host Nation Foreign Military personnel, who do not directly support MCAS Iwakuni or JMSDF Iwakuni operational requirements, but require access in order to conduct training exercises, Professional Military Education, or are transiting to/from a ship or aircraft.

Any visit that contains an O-6 equivalent (or higher), notify this Station CO.

APPENDIX G will be submitted to 15 business days prior to arrival to PMO JSG Via

Airfield Operations (If Applicable)
Harbor Operations (If Applicable)
PMO Physical Security (If Applicable)
Security Management Office (If Applicable)

Sponsoring activities must ensure that pre-requisite paperwork for JN official visitors shall be submitted Japanese National official visit requests (JN-OVR) to S-7/GEAO

Official Visit and Official Visitor(s) are:
Visits by Japanese for the purpose of fulfilling official duties such as

• Making a courtesy call
• Receiving a command brief
• Guided tours
• Having consultations with U.S. military or civilian employees
• Attending an official event
• Etc.

Official Visitor(s)

1. CAT I visitor(s). Diet Members, central level officials of the Government of Japan (GoJ).
2. CAT II visitor(s). Members of non-central level assemblies and governments outside of Yamaguchi and Hiroshima Prefectures.
3. CAT III visitor(s)
   1. Official visitors who are not defined as CAT I or II
      e.g., Chugoku-Shikoku Defense Bureau (CSDB) officials, Iwakuni City officials, members of local assemblies and governments in Yamaguchi and Hiroshima prefectures, external media personnel, and Japanese civilian groups.
   2. Official visitors who are only accessing JSDF areas. Categories may change depending on a higher headquarters re-categorization decision.
   3. Official visitors who are invited by U.S. Forces.

Submit the following 3 business days prior to arrival to PMO JSG.
a) Appendix H with JN-OVR approval (or inform JSG that you submitted OVR to S-7)

Families and Friends of following:

• SOFA personnel
• MLC/IHA (who works at the MCAS Iwakuni more than 2 years)
• JMSDF Active duty members
• JMSDF Retirees

An escort ratio is; 1 (SOFA status sponsor): 8 Visitors or 2 vehicles

Submit the following 10 business days prior to arrival to PMO Admin.

1. Appendix K

For 1 day (less than 24 hours) visit

One-day visitors are approved to be ‘signed-on’ and access MCAS Iwakuni between 0600 and 2359 daily, unless otherwise authorized.

1. Only for the groups of more than 8 guests must be pre-registered by submitting Appendix K
2. Guest(s) under the age of 18 who are not traveling with their parent(s) must be pre-registered by submitting Appendix-K and J (Parental Permission)

For Extended visitation

Authorized to request extended personal visitor requests for family or friends visiting Japan to temporarily reside on MCAS Iwakuni.

Personnel residing off-base are not authorized to request extended visitation for guests staying off-base. Personnel in this category are required to register their guests at the visitor center at the Main Gate or Atago South Gate for every day of access (up to 30days/Lodging @TFL, Kintai Inn or 90days/Lodging @Housing per calendar year).

For extended stay on Base, and endorsement from Housing, TLF or Kintai Inn is required.

Submit Appendix K with

• All guest(s) – Copy of ID
• Guest(s) under the age of 18 who are not traveling with their parent(s) must provide Appendix-J (Parental Permission)

ID Requirement (upon base entry day at the gate)
Any of the following documentation (with approved visitation request)

• Japanese: Passport, Driver’s license, My number card (with photo), School ID or Residential certificate with domicile of origin (Juminhyo)
• Non-Japanese: Passport or Japanese Residence Card

Visitors who are not in possession of a valid, official photo ID card as indicated above, are required to submit at least two forms of ID that capture their Name, Current Address, Date of Birth (DOB), and Nationality.

Restricted Area Access Request

PMO Physical Security Section will maintain Appendix C (escorted) and Appendix D (unescorted) of all persons requesting restricted area access.

In all cases of restricted area access, the responsible unit CO, XO, Sergeant Major / Command Master Chief Petty Officer, or civilian equivalent are authorized to endorse Appendix C or Appendix D.

PMO Physical Security Section will have final discretion for approving access control into restricted areas and can deny access if deemed necessary.

1. Cleared Individual(s): Cleared individuals are persons who have in possession of an approved DoW-issued CAC or DoW-issued identification card. The DoW issued CAC or DoW-issued identification cards are the primary token for access control systems.
2. Un Cleared Individual(s): Uncleared individuals are persons who are not properly established an identity and have not been identity-proofed, neither received a favorable fitness determination or established an acceptable purpose for access and presence on the site.

Restricted Area Access Request Procedures

The following personnel who require access to restricted areas for the performance of their assigned duties must submit the following documentation (Appendix C or D) to the Physical Security Section at least 10 business days in advance.

PMO Physical Security Section will have final discretion for approving access control into restricted areas and can deny access if deemed necessary.

**The following process requires that applicants have one of the following identifications: 
DoW-issued CAC, DoW-issued identification card or MCAS Iwakuni-issued DBIDS card.

MCAS Iwakuni-issued DBIDS card
Submit APPENDIX-B to Pass and Registration (DBIDS Section) before you will Submit APPENDIX-C or D to Physical Security

APPENDIX C or D or E will be submitted to PMO Physical Security
Via
Requester’s Department Head/Unit CO/Unit XO/Unit SGTMAJ or CIV Equivalent
Site Security Manager (If applicable)
Airfield Operations (If applicable)
Harbor Operations (If applicable)

a. DoW Active-Duty / Reserve / Retired Personnel.

• CAC
• Complete Appendix C or D with the following documents:
  Valid Airfield Vehicle Operator’s Course (AVOC) Certificate (if applicable).
  License (if vehicle gate access is required to the flight line)
  Valid U.S. Driver’s License / Valid U.S. GME License

b. U.S. Civilian Personnel
c. U.S Government Officials.

• CAC or DOW issued ID
• Copy of the LOA
• Complete Appendix C or D with the following documents:
  Valid AVOC Certificate (if applicable).
  License (if vehicle gate access is required to the flight line)
  Valid U.S. Driver’s License / Valid U.S. GME License

d. Contractors

• CAC or MCAS Iwakuni-issued DBIDS card
• Copy of the LOA, orders, or SPOT LOA
• Complete Appendix C or D with the following documents:
  Valid AVOC Certificate (if applicable).
  License (if vehicle gate access is required to the flight line)
  Valid U.S. Driver’s License / Valid U.S. GME License

e MLC/IHA/MOD Civil Service Employee

• CAC or MCAS Iwakuni-issued DBIDS card
• Copy of the LOA or orders
• Complete Appendix C or D with the following documents:
  Valid AVOC Certificate (if applicable).
  License (if vehicle gate access is required to the flight line)
  Valid U.S. Driver’s License / Valid U.S. GME License

f. JMSDF Iwakuni Active Duty Personnel

• MCAS Iwakuni-issued DBIDS card
• Complete Appendix C or D with the following documents:
  Valid AVOC Certificate (if applicable).
  License (if vehicle gate access is required to the flight line)
  Valid U.S. Driver’s License / Valid U.S. GME License

Special Events within Restricted Areas

Units planning a special event within a restricted area that involves approving access to uncleared individuals, including events such as, but not limited to, a promotion ceremony, change of command ceremony, family day, or holiday celebration, must first coordinate with Airfield Operations or Harbor Operations, PMO Operations, and PMO Physical Security Section at least ten business days in advance.

The documents that must be routed include: Request letter signed by the respective unit’s CO that includes a detailed description of the event, the reasoning for the event, the use of the restricted area, and the dates and times the event will take place.

Appendix C for all attendees including the uncleared personnel attending the event and escorts that must remain with the uncleared personnel at all times. Escorts will maintain an escort ratio of 1:8.

Complete Appendix C with the following documents:

•  Request Letter (SPECIAL EVENT RESTRICTED AREA ACCESS REQUEST AND PERSONNEL ACCOUNTABILITY PLAN FOR Event Name)
•  Complete Appendix K (if applicable)
•  Complete Appendix E (if applicable)
•  Complete COMREL package (if applicable - contact S7/GEAO)